Create Non-UL Guest Account - Step by Step Guide
Non-UL Accounts or Local Guest Accounts (LGA) on Brightspace are accounts set up through PowerApps using personal emails. Guest accounts should only be created for participants who will never have a UL staff or student account. Go to the Brightspace page on TopDesk and select the option called Brightspace: Create non-UL guest account..
Click the link to create an LGA is VLE Non-UL Account Requests. The Power App will open on a new window –
- Enter the user’s email, first name and last name. Use commas to separate or paste from excel. Multiple users can be entered with 1 user per line.
- Click the Validate Data button. When validated it will confirm that account exists and will also highlight any errors. Any errors listed must be corrected before proceeding.
- Enter the name of the site into the Choose site(s) text field and the sites available will automatically display. Please note: The box will populate with only the sites that you have access to from the current semester. This list is updated nightly from the VLE.
- One or many sites may appear, click the arrow to make your selection and it will move to the Selected Sites box on the right. Note: If this section is left blank the created account will only be enrolled at the top level of Brightspace and not be enrolled on any sites.
- Choose the Role you wish to assign to the user in Brightspace. Note: Select “Learner-Manually added” to add a student(s) to the site and “Instructor-Manually Added” to add an instructor. Other role options include External Examiner and Read Only. Please note: You can only add one instructor at time.
- Once sure of your entered details, click the Submit Request button and request logged will display.
- Users will be enrolled on your module within 2 hours (during normal working hours, Monday to Friday).
Please note:
When using Power Apps, only the current year's data is accessible to reduce the risk of service degradation to the apps caused by a high volume of sites.
To add externals to older sites:
- You can still create the user using the Power App. Leave the site section blank and this will create an account for them on Brightspace with no enrolments.
- You can then enrol them on the course in Brightspace directly as they now have an existing account. Follow the steps here.
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Life Cycle of Non-UL Accounts/ LGAs
There is no expiration date placed on LGAs but accounts that have no active logins will become disabled after a period of ** days.
Disabled LGAs can be re-activated by entering the same details into the PowerApps form again.