1. Using a PC on the UL Network logon to the Core Portal site.
  2. Select the Other Products option from the menu bar at the top of the page. Select the option Hourly Timesheets, clicking this link the ‘Hourly Timesheet’ screen will be displayed; select ‘Create a new Timesheet’.
  3. When the timesheet appears, ensure the correct Department/Division is selected. Click the ‘Department’ icon to change the Department/Division if it is incorrect.
  4. The ‘Lecturer/Course Leader’ and ‘Head of Department’ fields will automatically populate according to the Department/Division selected. Ensure these are the correct approvers for you; these fields can be modified if choices are available on the dropdown fields.
  5. To enter an Hourly Based Claim enter the following details: select the ‘Nature of Work’, ‘Module Code’ (Where relevant- this is an optional field), ‘Date’, ‘Time from’ and ‘Time To’. The ‘Hours' field is automatically populated once all fields are entered.
    HR CORE FAQ
    Note: 24hr format is required for entering time e.g. for 7am 0700 for 7pm 1900.
  6. To enter a Unit Based Claim enter the following details: select Nature of Work. Enter module code, Date, Select Description, and enter Number of items.
  7. Tick the declaration and if necessary enter a comment for your approvers. At this stage, you may save the timesheet for later or submit it to your approvers. An e-mail will be sent to the Approver notifying that a timesheet is waiting for their approval.
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