Managing Sick Leave- A Quick Guide |
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Actions |
Role of the Staff Member |
Role of the Line Manager |
First day of absence and each day thereafter |
Report to Line Manager as early as possible on the first day of absence and indicate the likely duration of absence if known. |
Record absence and inform HR using CF012 Sick Leave Form.docx (live.com) |
Doctors Certificate requirements |
Submit a medical certificate to the line manager where the sick leave period extends beyond a second consecutive day absence and as necessary thereafter in accordance with UL’s Sick Leave Scheme. |
Review, record and submit to HR, monitor timeframe regarding expiry of Certificate |
Claiming Illness Benefit |
Staff who pay Class A rate of PRSI may be entitled to Social Welfare Benefit for absence due to illness in excess of 5 days. Since 1st January, 2024, Illness Benefit is paid from day 6 of the claim if you have not used any of your entitlement prior to this instance of illness. If you have used some of your entitlement prior to this instance of illness, you may receive payment from an earlier date. The University will automatically deduct Social Welfare Illness/Injury Benefit from the Staff member’s salary. It is, therefore, important that a Social Welfare Illness claim is made directly to the Department of Social and Family Affairs as soon as possible. How to Claim Social Welfare Illness/Injury Benefit
Please note that the option for illness payment paid to the employer should NOT be selected on your form. In all circumstances staff should select for that payment to be made directly to themselves. |
Remind staff member to apply for illness benefit, if applicable. |
Long-Term absence |
Maintain regular contact with your line manager, including the submission of medical certificates on an ongoing basis. Attend occupational health appointment as requested in accordance with the University’s Sick Leave Scheme. |
Check in with staff member regularly and update HR as appropriate based on medical certificates. Monitor the submission of Certificates and follow-up on same on an ongoing basis. Ensure that medical certs are submitted to HR. Provide details of employee support service available https://www.ul.ie/hr/current-staff/employee-relations/employee-support-… |
Return to work |
Fill out CF012 Sick Leave Form.docx (live.com) recording 'Return to Work' details with Line Manager. Seek a fitness to return to work certificate from your doctor. Attend Occupational Health appointment if required. |
Fill out CF012 Sick Leave Form.docx (live.com) recording 'Return to Work' details, update HR |
Sick Leave - FAQ's | ||
Please find attached a link here to supporting materials and FAQ's on the Public Service Management (Sick Leave Amendment) Regulations 2023. Should you have any queries, please contact compandbens@ul.ie - https://www.gov.ie/en/publication/0cbbe-updated-public-service-management-sick-leave-regulations-si-124-of-2014/