Historic leave balances, in respect of the period prior to 1 January 2020, are managed under the Procedure for Managing Historic Annual Leave Balances.

Research Salary Information

The Professional Added Years (PAY) Award Scheme may be availed of by staff who, because of the minimum qualifications and experience requirements pertaining to the post to which they were recruited, are not in a position to attain 40 years' service by age 65. All applications go before the Pensions Committee, who determine any potential award. PAY awards only mature upon retirement age of 60 or 65, depending on the pension scheme you are a member of.

The staff salary scales are available under the Pay & Benefits section

Before you start your new role, there are some things you can do to make the transition a little easier. These five steps will make the earliest stages of your journey with UL smoother. Click on the links to find out more information.

Step 1 Complete work authorisation application (if required) and obtain an entry visa (if required) - (International Staff - Work Visa Information)

Step 2 Sign and return the contract of employment to HR. You will need to this to obtain your employee number and to ensure you are set up on the payroll system

Step 3 Apply for Garda Vetting if necessary.  (If you will be working with children and vulnerable persons in the University, you must obtain Garda Vetting Clearance before you start your post. [Visit the Garda Vetting pages for further guidance]

Step 4: Submit your P45, bank details, your Personal Public Service number (PPS number) and andy requested original certs to HR - [How to obtain a PPS number]

Prior to your start date, you will receive an email from your Induction Coordinator to organise a meeting with you.

All new members of staff who have had previous employment in Ireland should submit Form P45 to the payroll office as soon as employment commences.

If you have not previously worked in Ireland or do not have a Form P45, you should contact the Tax office for a Certificate of Tax Credits and Standard Rate Cut-Off Point, which should be submitted to the Payroll office.

A Personal Public Service number is your unique reference number for all your dealings with the Public Service (e.g. applying to the tax office for a tax credits certificate, applying to the Department of Social, Community, and Family Affairs for a Social Welfare payment scheme etc)  The PPS number replaces the RSI number (Revenue and Social Insurance Number).  If you already have an RSI number this is now your Personal Public Service number.  More information about the PPS number can be obtained at the Department of Social Welfare website

Higher Education Payroll Shared Services Project (HEPSS): UL is one of four higher education bodies taking part in this Shared Service proof of concept model for Payroll and Expenses as part of the Public Sector Reform Plan. The other three are Trinity College Dublin, Waterford Institute of Technology and Marino Institute of Education.  

Payroll will be processed by the Education Shared Business Services Centre (ESBS) instead of your institution. You will not need to do anything and there will be no change to your pay dates. A start date has still to be agreed for this process . Follow this link for more information about HEPSS.

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The Employment Permits Act 2003 states that a Non-EU national may not work in the State without an employment permit having been granted by the Min

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